Tally notes

Learn Tally 

Tally notes to learn tally erp9.Learn tally with this tally notes This notes is the collection of every topics related to the tally erp 9.0.

Do you want to learn Tally? Lot of people think it's tough to know or understand about tally without getting formal education by admitting tally courses.yes if you get any course then it's fine.you can expertise in tally.but it's also best idea for beginners to study online.today plenty of websites are resourcing you to learn Tally by free tutorials in thier websites. Learning tally erp 9 is very  easy and simple by these online lessons.you can search for any topic you will get all in front of you.

Here I also try to share some lessons about tally erp 9 which I have learned.

You can easily start using of erp 9 software.

even if you dont have a knowledge of an accounting basics or rules then also you will be able to work on erp 9 by just aquiring basic knowledge of accounting.

Basic Concepts of Accounting:

Learn Tally 1
Before getting started to learn tallyYou need to understand some basic terms related to Accounting.

HERE ARE ACCOUNTING TERMS TO BE KNOW:

1.ACCOUNTING :
2.BUSINESS TRANSACTION :
3.SALES & PURCHASE :
4.SALES & PURCHASE RETURNS :
5.ASSETS :
6.LIABILITIES. :
7.CAPITAL :
8.CREDITOR :
9.DEBTOR :
10.CREDIT :
11.DEBIT :
12.RECEIPTS :
13.LEDGER :
14.JOURNAL ENTRY :
15.TRIAL BALANCE :
16.PROFIT & LOSS ACCOUNT :
17.BALANCE SHEET : 
18.TYPES OF ACCOUNTS-PERSONAL, REAL, NORMAL 


Learn Tally
To understand it you don't need to go to institute Or to some else to get knowledge of working on ERP 9 software.refer some good books or search on the internet on the topic you have doubts, you may get answers.


Simply download ERP 9 software free version on the internet and start to work on.

Without practical knowledge, you can't learn anything in life.In the same way tally also.If you work hard; it's easy, if not; it's tough.


Then a question will arise how can I acquire practical knowledge?


It's very simple!


Collect all examples and enter those examples in software.and work through those examples you collected.In this "how to work on the tally," you can learn with examples.


If you want to master on ERP 9 you must work and get knowledge. so follow these.


This is my blogs main page. here you will find all posts with links.


click on each topic which you like to know more and learn.



Learn Tally
1)CREATE A COMPANY.


2)SHUT COMPANY.


3)DELETE COMPANY.


4)ALTER COMPANY.


 
5)GROUPS.


6)LIST OF ACCOUNTING GROUPS.



7)CREATE GROUPS.


8)CHECK GROUPS.


9)LEDGERS OR ACCOUNTING HEADS.


10)CREATE ACCOUNTING HEADS OR ACCOUNT LEDGERS.


11)CHECK ACCOUNTING HEADS OR ACCOUNT LEDGERS.


12)ALTER ACCOUNT HEAD(S)/LEDGERS.


13)DELETE ACCOUNT HEAD/LEDGER.

From this tally notes, you can learn easily 

how to check ledger account groups in tally erp9 with example

If you want to see the ledger account groups list then you can use display option.here you can see all list of groups.using this option you may check for correctness of created group.Here using this option you can not alter it, if you found any fault.This option is just to verify the group you created.If you want to correct the fault you made,you need to use alter option to correct the errors.


How to check ledger account groups

EX:  In this example iam using company name as "mycompany".Here I was created a group named "vishvanath"under "sundry debtor".



To see this follow the procedure.

•     Open tally
•     Select company name,here its"mycompany"
•     account info
•     Select account info
•     click on Groups
•     Next you can select"display" either from single or from multiple group.now ,groups appear on the screen.
•     Now slect the name  after one by one which you want to verify.
•     following screen will give you an idea of how it display.

Ledger or account head in tally erp 9

A Ledger is a book in which you can store all the financial transactions of your comapny(business).Ledger is also termed as an account head because without ledger you cant made any entries related to your business transactions.

ex: sales ledger,purchase ledger,payments,reciepts ect.

In all type of accounting vochers like sales vochers,purchase vochers ledgers are used.these ledgers helps you to identify a transaction of business.

you must carefully classify these ledgers to the related groups.and the ledgers and there groups are classified to Cash, Profit and loss account.


Tally erp 9 provides you with 2 pre-defined ledgers.

Two pre-defined ledgers are *cash *profit & A/c .
You can see in the below picture list of ledgers. "electricity expense"is created one.

list of ledger

• Cash Ledger : This cash ledger is related to the group cash-in-hand.because it is created under the cash-in-hand group.You can delete this ledger and can be alter the name.you can enter the opening balance as on date of books beginning from(when you started book keeping account).

• Profit & Loss account Ledger :This profit and loss account ledger is created under the primary group.previous years loss or proffit will be entered as the opening balance in this ledger.balance entered in this ledger is the opening profit or opening loss.you can alter the name of this ledger but you cant delete it.

How to create groups in tally erp 9

In tally erp 9 you can create a group and classify any number of ledger under a group.

All financial entries are made using ledger account heads.ledgers that have transaction of the same nature are classified under one group.

Creation of groups in tally

•  open tally program.

• select company in which you want to create group(s).
• In gateway of tally Select account info.
• you can select single or multiple group to create groups in tally. 
• single group:      you can create only one group by using single group creation.
• Multiple group: you can create multiple group by using multiple group creation.
• Assuming you selected for single group creation,group creation screen will display as below

• Enter the desired group name .
• If you want to give alias name you can.better to avoid alias names in tally erp 9 because it will confuse you when you working on them.
• In"under" option select the group in which your group must be.here i have selected "sundry debtors".
• grop behaves like a sub ledger :select "yes" or "no".
• Net debit/credit balances for reporting :select yes or no as you require.If you select yes then it display either the net credit or the debit balance in the report.If it is set to no then both debit and credit balances will display in the report.
• used for the calculation(eg.taxes discounts): set yes or no as your requirement.If ledger under this group have percentages for discounts or taxes to be used in invoice entry then select yes.
• Method to allocate when used in purchase invoice:select appropriate method from list.
• finally select yes to save this.

list of ledger accounting groups in tally erp 9

Ledger Accounting groups list

To display list of groups

Go to gateway of tally--->Account info--->groups--->Select Display in single or multiple group options.

1.Bank/divisions-->all of your branches of company or branches of bank comes under bank/division.

                             

                             ex: mumbai branch,kolkotha branch.

2.Capital account--->Capital account is your own account(propriter or owner).

                  

                              ex: shares capital,your partners capital.

3.Current assets--->assets means anything that can be converted into cash easily by selling them.assets  are                                just like properties or things,that you can sell easily for cash.

                              ex:Cash at bank,cash in hand,recievables,sundry debters.

4.Current liabilities--->Liabilities are payments you need to pay to others in a short period.

          

                                 ex: Electricity bills,shop rent,sundry creditors ect.

5.Direct expences--->These are manufacturing expenses or trading expenses.

                                 ex:wages,transport charges ect.

6.Direct income--->

7.Fixed assets--->The assets which are you cant converted into cash easily are known as fixed assets.

                           

                            ex: buildings,mchineries.

8.Indirect income--->Incomes which comes regularly.and these indirect incomes are non-sale incomes.

                                 ex: commission income recieved,rent recieved.

9.Indirect expenses--->Indirect expenses are expenses which are in regular and fixed.these are non sale account expenses.

                                 ex: rent,salery ect.

10.Investments--->In this account you can group your investments in shares-stocks,government securities.

11.Loans liabilities--->Long term Loans taken from others.

                                   ex:Bank od accounts.

12.Misc.expenses--->Theses are accounts with unexpected expenses in nature.

                                   ex:Accidents,fire ect.

13.Purchase account--->Purchase related account.

                                      ex:goods purchase,raw material purchase.

14.Sales account--->Sales related account.

  

                               ex:goods sales.

15.Suspense account--->In this account you can enter the transactions which you dont know the nature of transaction.

16.Bank account--->In this account all bank account and there diffrenet kind of accounts like current account,savings account ect are placed.

                                 ex:sbi bank,HDFC bank

17.Bank o.d. account--->O.D is over draft account.if you have current account then bank will give you the facility of O.D.This facility is only for comapanies and organisations.

18.Cash-in-hand--->Tally automatically creates cash account.you can create or open more than one cash account.

19.Deposit(assets)--->It includes security deposits,fixed deposits and other deposits if company made any deposits.

20.Duties and taxes--->Includes all the duties and taxes you recieved or paid through sales or purchase transactions.

                                    ex:VAT,excise duty,cst

21.Loan and advance(assets)--->The loans and advances that given to employes and suppliers.

                                                  ex:Salery advance ect.

22.Provisions--->In this account you have to group all payables.

                           ex:salery payables,rent payables ect.

23.Reserves and surplus--->This includes ledgers like capital reserves,share reserves,reserves for depreciation ect.

24.Secured loans--->when loans given to you with the security you provided to banks then this terms as secured loans.

25.Unsecured loans--->Loans taken without providing any security is termed as unsecured loans.These type of loans you can get from your partners or from family.

26.Stock in hand--->This accounting group includes stocks in hand.

                                 ex:raw materials,work in progres,finished goods.

27.Sundry debtors--->When you sell your products or services the pary will be sundry debtor.

28.Sundry creditors--->when you purchase a product or service then the party will be sundry creditors.

Accounting groups in tally erp 9 with examples

What are these "accounting groups"means?

In simple words you know that groups are collection of items arranged in a specific manner.

ex:

• Group of gift items : In this group you can arrange or store all items which are giftable like flower pots,dolls ect.

• group of kitchen item : In this group you can store all kitchen items like spoons,plates,cups ect.

Exactly in the same way in tally groups are used to arrange account head(s)/ledgers in a specific place.

examples:

• Bank account group :In this group you can store bank account details of your business.
• Direct expence group :In this group details of direct expenses occurs in your busines are can stored.
• Indirect expenses :here you can store indirect expenses of your business.       

 Why groups are used in tally erp 9?

In tally groups are used to arrange or classify your ledgers/account heads on the basis of there nature.by using these ledgers all the transaction happened in your business are can be stored in a specific group(s).

mainly accounting groups are classified into Assets,Liabilities,income and expenditure.

predefined groups of tally erp 9

Tally 9 uses totally 28-predefined groups.In these 28 predefined groups:15-are primary groups and 13-are subgroups. 

you can see the list of groups by selecting "DISPLAY" option.as usual you have two ways to display all groups,first one is by selecting single group and 2nd one is selecting multigroup option.

If you select single group to display groups it shows you list of groups only as in the below screen shot appears

NOTE:
You cannot delete this ledger, but you can modify them.

If you select Multiple groups display option then it will show you list of groups with the option "All items"so by selecting all items you can easily identify the groups under which they are created as shown in the screen shot.

 

I think you got an idea of groups and why they are useful.

How to delete an account head in tally erp 9

To delete account head/ledger in tally you have two options.can use any one depend upon your requirements.If you want to delete single account head or ledger then you may choose single ledger option or You can choose multiple ledger option if you are going to delete morethan one account head.

Deleting account head

Follow these simple steps to delete 

1)Open tha tally

2)Select the company in which account heads to be deleted.

3)Then select account info

4)Click on Ledgers 

5)select single (or multiple ledgers)

6)Select alter

7)You will see List of ledgers

8)Select the ledger to be deleted from the list.

9)Another box with the details of your ledger will open.

10)Now press ALT+D button at a time.

11)It will ask for deletion confirmation like "YES" or "NO".

12)Select "YES"so ledger will delete.

13)Select "NO"so ledger will not delete.

How can delete th ledger If you already entered data on it.If you entered entries in account head in which you want to delete then you need to delete those entries first then you can easily delete your desired account head.

How to alter account head or ledger in tally erp9

Alteration of account head in tally

what is alteration of account heads?

Alteration of account head is as the name said "altering or changing".

IF you made a wrong input in account head and after creation you came to know that

How to check account ledgers in tally erp9

Account heads and Account ledgers are same.so dont confuse.


you know how to create a new ledger in tally.
If you dont know check here how to create account ledger.

now you have to learn how to check these ledgers in tally.it is very simple as creating.

checking account ledgers in tally

smple steps you have to follow to check Account Ledgers.

1)Open your Tlly erp 9.

2)Click on Select company under company info box.

3)List of company is infront of you

4)Now select the name of the company for which the account heads or ledgers has to be check.

5)Enter on the company name.

6)In the gateway of tally select"Account info"

7)Select Ledgers.

8)Now you can check your ledgers in two way
     

• Single ledger option
• multiple ledger option

If you want to check single ledger you can select single ledger option.
If you have to check multiple ledgers then select multiple ledger option.

9)Next select option Display

• If you selected Single ledger option then It will display List of ledgers.

• If you select multiple ledger option to display then it will display List of groups.,where you can click on 'all items'so you will see all ledgers in a one place and the groups under which created.

Checking Account Ledgers is easy as this.Just follow above steps to check ledgers.

how to create accounting heads in tally erp 9

Accounting heads in tally means  naming or giving a perticular name to the  transaction made in your business.

ex:
     Today you have given salery to your employe and want to create account head for this expence then you can create head in the name of "salery"or"wages"

 These are the simple steps to 

create an accounting heads in tally erp 9

steps to create:


1)Open tally erp 9

2)Select the name of the company for which accounting head to be created.

3)Select account info under master.

4)select ledgers

5)After Selecting ledger you will see there are two ways,that  you can use to  create Account heads.

Following are two options or ways you will find,

First one is 

• Single  ledger option.

And second is,

Multiple ledger option. 

A Single ledger option is used when toyou need to  create a single accounting head or small number of accounting  heads.
If you have to create large number of account heads then you can select multiple account ledger.

6)Then select Single or multiple ledgers.

7)You will get 3 more options

• Create     :To create A new account head.
• Display    :To display already existed or created accound head.
• Alter        :To alter the account head if it is neccessary.

If you want to create new account head then Select Create option,then fill all required informations like *Name*under which group
*address ect.
8)Finally dont forget to say "yes"to save your created ledger.

DONE

How to create Accounting head with multiple Ledger

 
In the same way of single ledger option you can use the Multiple ledger option to create ledger

but in this option you will select Group then create account heads  many numbers as you need.
finally "save"
done.

Its too easy understand.let me ifknow it's simply yes or not? If you have any suggestion feel free to suggest.and share it.

learning tally erp 9-an online tutorial

You too can be a tally erp 9 proffessionalist if you have a good command on basic accounting.

having knowledge of accounting rules is the key factor.without understanding these accounting rules you cant work on tally.

How to learn tally erp 9 online

 In this online tutorial,you can easily become perfect in erp9.

I suggest you to read basic accounting rules before mooving to learning tally erp9.once you get an idea of how accounting rules works then you download tally erp9 software free version and use it in education mode.

Best way to learn tally online

the easy and best way is working with many examples.consider working on examples as many as possible;because examples makes learning tally very fast and easy to remember all terms of manual accounting and tally softwares shortcuts.

How to shut the company in tally

Shut the company in tally means in simple words closing it.

If you are a beginner and learning tally first time most probably you will be in the confusion between Shutting and deleting company in tally. and thinks both are same,but it's not same.here is how you can understand.

Also read  How to delete company in tally!


difference between shut and delete companies

when you choose to delete,that will permanently delete and you can't find out that again and can't open it again.

but when you selected to shut you can again open it and work on it.shutting is just closing it after completion of your work.just like you go to office,opens the door and works for some time.after work finished you will close the door and go to home.on the next day again you go to office and open the door.shutting is as simple as closing and opening your doors.


This option is usefull if you are created number of(more than one)companies in tally erp 9.

If you are working on multiple companies  at a time sometimes you want to close one company and open another one to work on.In that moment you need to shut it instead of completely quitting tally program.

When you are selected multiple companies,selected companies lists will be display in the list of selected companies.that is left side of gateway of tally screen.you can easily see all lists and you can close those companies on which you are finished the work.

Shutting companies 

If you already opened the multi-companies and working on them and want to close any of them or two then there is two ways to close them.

Way-1

*go to comp'ny info by pressing ALT+F3

*There you will see the option Shut comp'ny,click on it

*You will see all companies list.

*Select the comp'ny which you want to close one by one.

*Selected comp'ny will close after you have selected.

Or

Way-2

*Press ALT+F1

*the list will show all comapanies you selected to work.

*Then select the comp'ny one by one which you like to close.

*That comp'ny will remooved.

If you working on only one company then you can just

*select ALT+F1 to close the company.

Also Read : Tally Erp 9 all Shortcut Keys

How to delete company in tally

Are you looking for how to delete  company in tally? which is not needed? or for any reason, if you wish to do so then it is very easy and simple.

Beginners have confusion with deletion and shutting company.but both are different.
Also read 

But before deleting a company you may have a backup for the same so you can restore if want it again.



So here are the steps to follow while deleting company in tally erp9.


1)Open the gateway of tally

2)Select the company which you want to delete.

3)Press ALT+F3(i,e. company info)

4)Select ALTER option(After selecting alter option again it shows company names)

5)Select company name once again by pressing enter button.

6)Company alteration box or page will open.

7)Press ALT+D

8)Once again it asks for deletion YES or NO,

9)So Selectfinally select  YES to delete company.

So hope you understood all about how to delete company in tally erp 9 in your workspace.

How to alter company in tally

If you made any wrong input while creating a company in tally then you can easily correct it by the following easy steps.

Just imagine you entered wrong telephone number while creating company,then simply follow these steps

1)Open the tally(hope already opened)

 2)Click on Select company.

 3)Then select the company which has to alter.

 4)Next you have to select company info by pressinig ALT+F3.

5)company info box will appear and in that select ALTER option.

 6)Then again select your company.

7)Now the company alteration page will appear.
here you can alter what mistake you had done,example name,address,pincode,obile nuber ect. after alteration save it. so alteration of company is completed.